MS Exchange databases are liable to get damaged or inaccessible due to frequent Exchange server failures. Sometimes the Exchange server is made offline and subsequently, all mailbox items in the EDB file become inaccessible. Even, at times, you need to separate/extract only one or a few user accounts. In these circumstances, it becomes crucial to extract user mailboxes from the EDB file andl restore them as PST files, which can be easily imported back into MS Outlook. Moreover, if a situation brings forth the need to convert the EDB file while it is being connected to the Exchange server, you would require performing online EDB to PST conversion.
The Microsoft Exchange Mailbox Merge Program (Exmerge.exe) is an indispensable utility from Microsoft that enables you to backup your Exchange Server mailboxes by extracting data from mailboxes on one Exchange Server and then merging it into mailboxes on another system running Exchange Server. In MS Exchange server 2003, you do not require installing a second Exchange Server environment for restoring a single mailbox or a mailbox item. You can easily restore a user mailbox onto your own Exchange Server by using the recovery storage group. But using ExMerge, one cannot perform conversion of an online EDB file to PST. For the same, you need to take help of an online EDB to PST conversion tool.
Procedure to extract Exchange mailbox using the 'ExMerge' utility in MS Exchange server 2003:
However, with MS Exchange server 2003 service pack1, you can use the recovery mailbox center to extract single mailbox. MS Exchange server 2007 uses the Exchange Troubleshooting Assistant (ExTRA) or the Exchange Management Shell (EMS) to create an RSG. Also, it allows restoring multiple Exchange databases to the recovery storage group. MS Exchange server replaced the recovery storage groups with a new concept 'recovery database'.
Sometimes due to incorrect permissions or when your computer is running out of disk space, the 'ExMerge' utility fails to merge the mailbox data into the production database. In such a situation, Stellar Phoenix EDB to PST Converter provides you with the best solution to efficiently extract EDB to PST and thus, safely restore valuable data in the user mailboxes. The software gives users the choice to perform offline EDB to PST conversion and also to convert an Exchange database to PST files even online while the database is still on the running server. When performing online conversion, you can either save your entire mailbox as a PST file or save individual mails as EML and MSG files.
The Steps to extract PST from EDB using Stellar Phoenix EDB to PST Converter are described below with the help of screenshots:
Online EDB to PST Conversion:
To perform online EDB to PST conversion, click 'Convert Online EDB to PST'. The 'Connect to Exchange Server Mailbox' dialog box appears on your screen.
In the dialog box, select 'Connect to single mailbox' for connecting to only one user mailbox. Specify the 'Mailbox Name' and 'Server Name' and then click 'OK'. A window showing you the 'User Name' and 'Status' of the mailbox is displayed.
Choose 'Connect to all mailboxes on server' in the same dialog box to connect to all user mailboxes on the Exchange server. Type the 'Admin' and 'Server Name' and click 'OK'. A windows showing the 'User Name' and 'Status' of all mailboxes on the server is displayed. Some user mailboxes are 'Disconnected' as you do not have 'Full Mailbox Permission' for those mailboxes.
A list of all emails, contacts, notes, attachments, calendars, and other items for single or all mailboxes on the server is displayed in the left pane. Click any item to see its preview in the right pane.
Offline EDB to PST Conversion:
In the main interface, click 'Convert Offline EDB to PST' to convert an offline Exchange database to PST files. You will see the 'Select EDB File' dialog box on your screen.
In the dialog box, click 'Open EDB File' to select the EDB file to be repaired.
If you do not remember the location of the file, click 'Find EDB File' to search and locate MS Exchange databases in the system.
Select the appropriate version of MS Exchange server in the 'Select Server Type' list and click 'Start' to initiate the scanning process.
The progress bar shown in the dialog box indicates the scanning process.
When the scan is completed, the software lists all mailboxes present in the EDB file in the left pane. Once you click a specific mailbox, all items in the mailbox will be displayed in the top-right pane. Click an item to see the preview at the bottom.
Select the mailboxes you need to convert and then click 'Save Mailboxes' icon on the tool bar. A dialog box is displayed. Provide a destination to save these mailboxes and click ‘OK’.
All the mailboxes are saved in the system as PST files at your specified location.